Managing your employees’ records around vaccinations is becoming more important, especially as the COVID-19 situation continues to evolve.

But how do you make it as easy as you can for your organisation?

The team at OnePassport asked themselves that question and have a great digital solution that makes it easy. And they want to support you every step of the way.

OnePassport CEO Michael Maher said they had been talking to Industry about the challenges of recording vaccines across workers, students, casuals and volunteers.

“OnePassport is all about compliance, it’s what we live and breathe,” he tells us.

“We automate and digitise processes so your staff can upload and share their verified information to your organisation’s system.

“It speeds it up and takes the load off your team so they can focus on the other big workforce issues like recruitment, onboarding, training and retention,” Mr Maher said.

OnePassport has built-in alerts and notifications to efficiently keep you up to date about your workforce’s immunisation as well as other compulsory compliance requirements.

“More and more organisations are incorporating this tool into their processes, to streamline and improve the approach to staff immunisation. It can also be used to support new monitoring requirements around COVID-19 testing and results,” Mr Maher said.

OnePassport shares their five tips to support your management of employee’s immunisation compliance during COVID-19 and beyond.

1. Know what vaccinations apply to you

With the COVID-19 vaccine rolling out, it adds to the range of vaccines your workers need to have to work with your service users. The government has published an immunisation handbook offering guidance around requirements across different sectors. You can find the handbook by visiting

2. Implement and maintain a comprehensive immunisation policy

With the understanding of which compliances are relevant for your organisation, you can develop (or review as new requirements are added in) a robust policy around immunisation tracking and management. It’s easy! Start with a statement outlining the aim of your vaccination program, your intended process for keeping records up to date and importantly which vaccinations staff are required to have.

3. Ensure you have a policy for managing refusal

A team member may decline vaccination on health or ethical grounds. Therefore, it is important you outline your organisation’s position on managing vaccine refusal as part of your policy.

Consider whether the staff member in question can work in a different area, away from vulnerable people. Alternatively, masks could be worn or Perspex screens installed to shield any at-risk visitors from possible infection.  Essentially, it’s about assessing the risk of the job on the person and people around them and putting strategies in place to protect everyone involved.

4. Create a system for keeping vaccination records current

Usually, records of staff vaccinations are kept using make-shift spreadsheets, or incorporated into systems not really fit for purpose. While these have their uses, they don’t comprise the intuitive tools to help monitor the situation and alert you immediately when an action needs to be taken.

A tool such as OnePassport can enhance your ability to manage staff immunisation compliance by storing and managing data. Staff receive reminders whenever they are due to have a vaccination, and employers are prompted to follow up with staff whenever an update to their records is required.

The tool offers clear line-of-sight across all immunisation compliance matters, with data easily available whenever required, powerful reporting capabilities for data interpretation, and multi-level permissions in-built for added security.

5. Tell your staff why!

It’s important that you bring your team on the journey and communicate the importance of being vaccinated against certain illnesses. A good internal communications strategy will help to debunk myths and ensure staff understand why vaccination is so vitally important, particularly when working in your specific industry.

Posters displayed in public areas or information uploaded to the company intranet can help make the case for vaccination, by outlining the risks to staff and customers if the disease is contracted.

If you would like to know more about how OnePassport can help automate and digitise staff and client vaccination and other compliance data, contact Amanda Edwards via email at [email protected] or call 0408 554 823.